Total E&P Uganda Job Vacancy May 2011-Executive Secretary
Total E&P - Executive Secretary
Vacancy: Executive Secretary Location: Kampala Country: Uganda
Job Description (Duties): Objective
To provide a reliable and efficient administrative service to the Directors and Managers so as to enable the achievement of their objectives. Duties include general clerical, receptionist and supervisory work.
Duties and Responsibilities:
Receive and relay letters, telephone messages and emails to respective executives and/ or other members of staff for action and prepare correspondences, reports and materials for publications and presentations for and on behalf of the Directors.Direct staff and non staff to the appropriate executive offices basing on reasons and demand visa vis the Directors' schedules, as well as responding to public inquiries.Manage the Directors' daily calendar, appointments and meeting schedules.Maintain the general filing system of all internal and external correspondences within the executive office.Assist in the planning, coordinating and preparation of meetings, conferences workshops and conference telephone calls in which the executives are to be involved as well as setup their travel arrangements as and when required.Manage and control utilization of the Boardroom on the executive floor by receiving bookings for boardroom use and scheduling accordingly to avoid clashes and inconveniences.Provide secretarial support which includes typing of confidential documents for and on behalf of the organization.Assist the Director as requested and perform any other duties as required.
Necessary Qualifications: Proficiency in the French Language - Spoken and Written.A degree in Secretarial Studies or Administration from a recognized university.At least 3 years relevant experience.Excellent reading, writing, arithmetic and analytical skills.Knowledge of telephone protocol, Microsoft Office, Computer literate coupled with efficiency in typing and the ability to learn new software applications. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.Willingness to work with a flexible schedule and travel occasionally.Proactive and quick response to queries demand and targets.Excellent interpersonal skills, effective stress and time management skills.How to Apply: Please send your CV with a cover letterindicating the position applied for to:TotalEPjobs@nftconsult.com
Clearly state Job Ref.: Executive Secretary in the subjectline and DO NOT attach any other documentsat this point.
Merge the cover letter and CVinto word or PDF format. Scanned copies willnot be accepted.
ONLY EMAILS RECEIVED ON STATEDEMAIL WILL BE CONSIDERED.Deadline: 16th May 2011 at 5:00pmIf interested, please submit in person a typed up-to-date CV and application letter with copies of your academic papers to;